Payroll Procedures
Submit your Timesheet
As a temporary worker for Martin Ward Anderson you can work under PAYE or through a UK registered Limited Company. If you chose to work through a Limited Company, please be aware that your company is responsible for all taxation, National Insurance and legal matters. We recommend you seek independent professional advice, particularly in light of the Governments anti-tax avoidance legislation, IR35. Visit our Working in the UK Portal for further information on IR35 or go to
www.hmrc.gov.uk
PAYE Payroll procedures Limited Company Payment procedures
Martin Ward Anderson provides its temporary staff with access to an approved stakeholder pension scheme, the Scottish Equitable Stakeholder Scheme. To be eligible to contribute, you have to work through Martin Ward Anderson continuously for 3 months and be over 18 years of age. If you meet these criteria and are interested in joining the scheme, please contact our Independent Financial Advisers, Tenon Financial Services, by phoning 01753 754 600 or by e-mailing ebc@tenongroup.com. More information on the scheme can also be found at www.scoteq.co.uk.
Expenses
If the organisation you are working for agrees to cover your expenses, please submit your expenses with your timesheets.These should be sent using either their expense claim form or on company headed paper. Both you and your Manager must sign all Expense forms and all receipts must be attached.
Holiday Pay
UK PAYE Temporary Workers - Valid from 1st October 2008
As a Temporary worker, you will accrue the right to take paid holiday, in accordance with DTI guidelines. In any year, you may accumulate up to 24 days entitlement to paid holiday, at the rate of 1 day per 10 days worked. You must have accrued any entitlement prior to taking such days as paid holiday.
Martin Ward Anderson will pay you for holiday days taken based on your average pay in the 12 week period preceding the holiday taken. This will be based on your standard working hours only and additional pay due to overtime rates being applied will not be included in the average pay calculation.
Payment of holiday pay will only be made on receipt of a fully completed and authorised holiday request form. These should be faxed / emailed / posted to the Payroll Team before 5pm on a Monday for inclusion in that week’s payroll run. Holiday Pay will be paid a week in arrears in line with timesheet payments.
Procedure for taking Paid Holiday
It is Martin Ward Anderson’s desire, in accordance with WTR Health and Safety that Temporary Workers take such paid holiday days that are due to them. Details of your accrued holiday will be shown on your payslips. If you wish to take any of your accrued holiday days, please:-
1. Discuss with your Employer Line Manager the days you are considering taking as holiday and obtain their approval in advance.
2. Give a minimum of two weeks notice if you need to take accrued holiday.
3. Request payment using this Holiday Pay Request form.
4. Authorised Holiday Pay Request forms should be sent to the Payroll Team by fax by no later than Monday 5 pm to 0870 889 5422, emailed to finance@martinwardanderson.com or posted to:
Payroll Team
Martin Ward Anderson
3-7 William Street
Windsor, Berkshire
SL41BB